Sr. Coordinator, Studio Services

ESSENTIAL FUNCTIONS:

Responds to Stage, Production and Event interest emails and calls.

Coordinates scouts for prospective productions and events.

Consults with Event Consultant for all event needs.

Updates daily event, construction, move in & move out calendar.

Assists with updating workbooks and tracking and submitting of billable items to Productions & tenants.

Updates info Sheets for incoming productions.

Assists with daily communication with operations and administration heads.

Coordinates tours potential clients through the available stage and event options.

Assists with prospective license contracts, setting up accounts and studio services ie. telecom, internet, submits Gateworks access to Security team.

Responsible for Capex contract input and schedule tracking in Yardi Construction Manager.

Coordinates move-in with new tenants and communicates deal with all internal departments.

Coordination of L&G billing with APM & A/P.

Assist with creating marketing for our online presentation and website.

Works with Marketing team and Admin/VP on The Lot marketing efforts, website and various platform updates on properties complementary to the studio.

NON-ESSENTIAL FUNCTIONS:

Drafts Lot Wide Notices to Tenants on request affected by production or events.

Coordinates any printing needs with USA Printing.

Sends requests for login to Security for new tenants and productions on Gateworks.

General admin responsibilities when needed.

SUPERVISORY RESPONSIBILITIES:

Supervise Vendors and PM on select projects assigned for other site.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

Production studios or hospitality experience preferred.

3 years in office admin or commercial business setting.

Bachelor's Degree preferred or equivalent job experience.

High school education or GED completion required.

Previous experience in customer service, sales, or other related fields.

Ability to build rapport with clients.

Ability to prioritize and multitask.

Positive and professional demeanor.

Excellent written and verbal communication skills.

KNOWLEDGE, SKILLS AND ABILITIES:

Proficient in Microsoft Office (Word, Excel, Outlook, etc.).

Ability to work a flexible schedule including evenings, weekends, and holidays.

May be required to lift 50 lbs.