IT Administrative Assistant

DUTIES AND RESPONSIBILITIES:

Manage vendor invoices and work closely with the Finance/Accounting department(s) to ensure they are paid accurately and on time

Maintain IT budget by recording and monitoring monthly expenses, including submitting monthly expense reports

Manage asset inventory solutions for the company-wide software and equipment, including IT licenses and agreements

Fulfill software and hardware purchase requests, ensuring purchases are cost-effective and compliant with IT policies

Collaborate with HR and IT teams to manage onboarding and offboarding processes

Arrange and prepare equipment for shipping/receiving and distribution accurately and promptly

Manage contracts and purchasing with vendors and suppliers, including managing invoicing and payment processes

Record purchases, perform physical inventory audits, and maintain and reconcile inventory records

Assist with projects and operational tasks assigned by the management team

Spearhead the planning, organizing, and executing departmental volunteer initiatives, fostering team engagement and ensuring broad participation

Track volunteer hours to achieve departmental goals in conjunction with Bank goals

Maintain and organize IT storage room and replenish inventory as needed

Perform other duties as assigned

QUALIFICATIONS:

High School Diploma required; Bachelor’s Degree preferred

Minimum 2 years of administrative experience required, focus within Information Technology strongly preferred

Proficiency with Microsoft Office tools (Outlook, Word, PowerPoint, Excel)

Excellent verbal, written, and interpersonal communication skills

Strong organizational skills and attention to detail

Outstanding problem-solving and time management skills

Self-motivated, self-directed, and results-oriented

Adaptable and able to multitask in a fast-paced environment

Can work independently and within a team; solution-oriented with a collaborative approach