Administrative Business Partner - ShipOS

Core Responsibilities

Own calendar management and deconfliction across multiple workstream leads — onsites, supplier visits, internal syncs, and Navy stakeholder meetings

Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot

Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team

Chase follow-ups and action items so leads don't have to

Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved

Book domestic travel arrangements and process expense reports

Help plan and support team events and external gatherings

Work autonomously and in close collaboration with teammates, government counterparts, and external partners.

Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out of office restrictions

Arrange business and other travel itineraries for core team events and members (includes coordinating team travel, tracking who is going onsite, calendaring, conference room bookings)

Support in-office customer visits and any on-site customer events (includes reserving of conference rooms, catering requests, badging, communications, scheduling, and more)

Support external event planning and coordination

Maintain records of business and personal transactions and submit expense reports for key team members

Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)

On & off-boarding new joiners

includes tracking and scheduling of 30/60/90 process (scheduling meetings between peep, people lead, and team lead)

citizenship verification and customer badging process

Adding new joiners to team wide meetings and calendar events

Maintain on-boarding resources and team documentation

Understand the team and client landscape

What We Value

You move fast and close loops — you don't let things fall through the cracks.

Strong written communication; you can own a weekly update without heavy editing from the people you support.

Organized and proactive — you surface blockers before they become problems.

High sense of urgency and ability to reprioritize on the fly in a fast-moving environment.

Thoughtful, tactful, and discreet — you're interacting with Navy officials, shipbuilders, and senior Palantir leadership.

Comfortable in ambiguity — Palantirians thrive in ambiguous environments.

What We Require

Previous administrative, operations, or coordination experience.

Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, Teams).

Strong written communication skills.

U.S. citizenship required (program operates in classified and government-sensitive environments).