Manager, Project Management

Essential Responsibilities:

Act as customer’s internal advocate leveraging effective cross-site communication for project updates for transparency and efficiency

Lead higher level complexity projects and multiple projects concurrently from initiation to close out ensuring alignment with strategic goals ensuring within budget scope and forecasted timeline

Build strong partnership with internal and external stakeholders to define and monitor project timelines

Communicate regularly with Operations leadership team, commercial team, and customer. Report on the initially agreed upon customer and internal milestones and share progress, issues, and risks

Maintain a strong working relationship with internal stakeholders, including Quality Control, Quality Assurance and Sample Management

Proactively identify contract amendments required and communicate to proposals while monitoring amendment from delivery to execution

Track and manage the financial aspects of the project including revenue forecasting, milestone payments, pass through costs and FTE estimates to ensure on time and on budget.

Work with PMO leadership to develop and roll out initiatives for project tracking such as dashboards and key performance indicators (KPIs) to provide visibility for risk management and governance

Adhere to safety and compliance requirements

Leadership Responsibilities

Lead, coach, and manage project teams, providing feedback and professional development

Responsible for performance management of employees focusing on career growth

Provide regular updates, progress reports, and presentations for clear stakeholder communication

Frequently advises team on complex matters to support client outcomes.

Minimum Preferred Qualifications - Education/Experience:

Bachelor's degree in life science or related field with not less than eight (8) years’ experience in a biotechnology project management or related field; or

Masters’ degree in life science or related field with not less than six (6) years’ experience in a biotechnology project management or related field

Not less than one (1) years’ experience in previous leadership role:

Experience leading, coaching and developing employees by setting clear expectations, regular connections, and providing ongoing constructive feedback.

Knowledge in science with relevant regulations for Contract Resource Organization (CRO) preferred with experience working in biotech, pharmaceutical, CRO/CMO or similar

Highly Proficient in project management software (Smartsheet preferred)

Project Management Professional certification (preferred)

Minimum Preferred Qualifications - Skills:

Excellent oral and written communication skills, and ability to successfully interact with key internal stakeholders and clients

High level of proficiency in Microsoft Office (Word, Excel, Outlook)

Acute attention to detail

Ability to coordinate multiple projects/tasks while still delivering high quality results under time constraints

Strong organizational and project administration skills

Supervisory Responsibility:

This position supervises project managers and project coordinators

Supervision Received:

Infrequent supervision and instructions

Frequently exercises discretionary authority

Working Environment:

Primarily office environment. Full-time in office attendance is required to support project coordination and team collaboration

Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

Physical Demands:

Ability to work in an upright an d /or stationary position for up to eight ( 8 ) hours per day

Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment

Ability to access and use a variety of computer software

Ability to communicate information and ideas so others will understand , with the ability to listen to and understand information and ideas presented through spoken words and sentences

Frequently interacts with others to obtain or relate information to diverse groups

Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; r equires multiple periods of intense concentration

Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predi ctability as to the occurrence

Ability to perform under stress and multi-task

Re gular and consistent attendance

Position Type and Expected Hours of Work:

This is a full-time , site-based role

Some fle xibility in hours is allowed, but the employee must be available during the “core” work hours as published in the BioAgilytix Employee Handbook

Occasional weekend, holiday, and evening work required