Personal Assistant to CEO

Responsibilities

Plan and coordinate company-wide meetings and events

Plan and coordinate senior team offsite

Coordinate travel and accommodation arrangement (ticketing and visa both domestic and international)

Prepare expense report

Manage staff gifts and anniversary presents, cards for employees

Implement and maintain procedures/administrative systems

Translate incoming documents, report, regulations

Manage office assistants and driver daily tasks

Correspondence to internal and external parties

Handle administrative tasks for Director's expenses, insurance, cars, working permit, etc.

Handle Director's daily personal-related request

Support liaising with staff to follow up task and project

Manage CEO schedule and calendar

Follow-up tasks given from CEO

Handle personal and family matters such as insurance, education, holiday travel, medical appointments.

Support functions and departments to seek approval from CEO

Manage the priorities for letters, emails, and appointment requests to the CEO

Conduct research for reports as per requested

Requirements

Bachelor Degree Secretary, International Relations, Communication

Minimum 1 year of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role.

Experience supporting senior management or executives is highly preferred.

Discretion and trustworthiness

Flexibility and adaptability

Good oral and written communication skills

Organizational skills and the ability to multitask

The ability to be proactive and take the initiative

Tact and diplomacy and Communication skills