Project & Operations Manager

About the position

We are seeking an experienced Project & Operations Manager reporting to our Events Director to support our events activities and help manage the team’s day-to-day operations.

Responsibilities include

Creating and organizing events and projects of all scales , lead project teams and follow a 360-degree organization approach, i ncluding leadership of complex, multi-stakeholder events,

Supporting existing events: support the team during & before the event with communications , onsite logistics, manage onsite schedules & providers,

Handling the team processes, budgets and relationship with admin team at local and group level (HR, Finance),

Lead weekly individual check-ins and coordinate project and team meetings,

Developing and running new or existing events including:

Coordination of the content & support the conference program management

Follow-up on sales (liaise with the sales team to support with the sales documents, follow the objectives on Salesforce, capacity to prepare proposals and manage the client when the event involves a co-organizer or a customer)

Management of all logistics (venue, F&B, registration platform)

Work collaboratively with other functions including Sales, Content and Operations to provide updates on production status

Coordination support on the identification of target audience & potential guests/attendees, logistics support on invitations and confirmations.

Coordination with communication team for communication plan and promotional material when needed.

Your Profile

Qualification & experience requested

Master’s degree or equivalent in Marketing, Communications, Economics

Minimum 8 years’ experience organizing international conferences, congresses, forums, dealing with public (institutions) and private stakeholders

Proven track record with international conferences, congresses, forums, and association events, preferably in agency settings

Strategic problem-solver who excels in high-pressure environments.

Strong organizational skills and knowledge of digital tools (MS Office, Monday, Salesforce, Swapcard, Adobe Suite is a plus)

Team and suppliers management

Languages: fluency in English is mandatory (spoken and written). Knowledge of French and additional languages is a plus

Personal skills

Ability to work effectively in an international and multicultural environment

Highly organized, autonomous, and proactive

Adaptable, flexible, and capable of managing changing priorities

Strong interpersonal and stakeholder management skills

Team player with a collaborative mindset

Ability to work under pressure

Committed to delivering high-quality results and maintaining attention to detail

What

Profit-sharing bonus

Bonus based on performance

Remote work : 2 days/week

Meal vouchers : 11€ / working day

Not to forget the following

Learning opportunities in a dynamic team with an outstanding network of sector experts

International work environment

Intellectual challenges paired with work-life balance and limited travel