Team Assistant

Flow Traders is looking for a highly organized and proactive Team Assistant to support the Executive Assistant to the CEO and the broader CEO Office.

In this role, you will be responsible for ensuring the smooth day-to-day coordination of administrative and operational activities, enabling the CEO Office to operate efficiently in a fast-paced, global trading environment. You will play a key supporting role in managing schedules, logistics, and communications, while maintaining the highest standards of professionalism, accuracy, and discretion.

This position is ideal for someone who thrives in a dynamic environment, is detail-oriented, and enjoys being a reliable and trusted support partner.

What you will do

Administrative & Operational Support

Provide day-to-day administrative support to the Executive Assistant to the CEO

Manage calendars, meetings, and scheduling across multiple time zones

Organise meeting logistics, including room bookings, catering, and travel arrangements

Prepare meeting materials, agendas, and presentations

Coordination & Communication

Act as a point of contact for internal stakeholders on behalf of the CEO Office

Support cross-regional coordination and ensure timely follow-up on action items

Travel & Logistics

Coordinate all travel arrangements including flights, accommodation, and itineraries

Prepare travel briefings and documentation, and proactively handle any changes

Events, Projects & Administration

Support the planning of internal events, leadership meetings, offsites, and board-related logistics

Process expenses, invoices, and approvals accurately and in a timely manner

Maintain organised records and ensure compliance with internal policies

Contribute to ad hoc projects and process improvements within the CEO Office

What you need to succeed

2–5 years of experience in an administrative or support role (e.g. Team Assistant, Office Manager, PA)

Strong organizational skills and attention to detail

Ability to prioritize and manage multiple tasks in a fast-paced environment

High level of professionalism and discretion when handling sensitive information

Excellent communication skills in English

Proactive mindset and willingness to take ownership

Strong MS Office / Microsoft 365 skills

Interest in and confidence using AI tools (e.g. Microsoft Copilot) to work more efficiently and support day-to-day coordination

Comfortable working in office 5 days per week.

What we offer

At Flow Traders, we create the conditions for hard‑working, high‑performing people to do their best work. From a thorough onboarding and ongoing access to Flow Academy, to latest technology and a collaborative, non‑hierarchical culture, we give you the tools, ownership, and support to move fast and drive outcomes. We keep a close‑knit, small‑company feel while offering competitive salary, annual discretionary profit share, and comprehensive benefits, so talent can grow here, and stay here. See our benefits below:

Flow Academy and opportunities to attend domain-related conferences

Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar

In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles

Company boat

In-house gym and sessions with our nutritionist or personal trainer

Bi-weekly massages

Annual company trip and a variety of events throughout the year, such as the New Years Event

Global rotations across our offices worldwide

and more

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.