Management Consulting, Executive Assistant

Job description

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with. With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion. They are responsible for providing a seamless foundation of administration that allows teams to function, as well as work closely with Executives to proactively support and anticipate their needs and understand their priorities.

The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable. Executive Assistants are also responsible for building relationships with counterparts at client organization and across the Teneo network.

Responsibilities

Proactively manage Executives’ inboxes and calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts

Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary

Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery

Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals

Serve as a point of contact for senior executives, handling communications and interactions with utmost professionalism and confidentiality

Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently

Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.

Manage operational aspects of executives’ roles, including project setup and proposal preparation

Maintain confidentiality and business-sensitive information with discretion

Embrace agile working practices and support team members during absences or busy periods

Lead by example, fostering teamwork, collaboration, and a positive office environment

Foster positive relationships with counterparts at client offices and build knowledge of key clients

Manage miscellaneous personal requests

Support executives beyond traditional working hours and during travel or international assignments

Flexible on days/times in the office to ensure executive(s) are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance

Qualifications

Minimum 5 years' experience in a corporate environment providing support for senior-level executives

Hybrid working from our London office, minimum 3 days in office

Excellent written and oral communication skills are necessary

Proficiency in Microsoft Office, including Word, Excel, and PowerPoint

Ability to anticipate needs and proactively address potential issues with sound judgment and discretion

Meticulous commitment to delivering high-quality, client ready work

Ability to adapt to changing priorities and thrive in a fast-paced environment

Commitment to learning and professional development

Experience using Robin, Concur, MS Teams and NetSuite, a plus

What can we offer you?

New joiners are supported by an induction programme.  As well as this we offer a whole host of benefits and reward including:

Competitive salary (depends on experience)

28 days holiday

Discretionary bonus

Flexible working policy

Annual salary review

Pension (company contribution: 5% of annual salary)

Extensive investment in personal development & learning

Enhanced maternity and paternity leave (depending on length of service) and shared parental leave

Group Income protection

Life assurance

Cycle to work schemes

Season ticket loans

Regular social, cultural and charitable activities

Modern office in London with free breakfast, fruit, snacks etc

About Us

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organisations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,800 employees located in 50+ offices around the world.