Audiovisual Project Manager

Overview

VectorUSA is seeking a skilled and experienced Audio Video Project Manager to oversee and manage AV projects. The ideal candidate will have 8+ years of Project Management experience leading complex audio-visual initiatives, a strong technical background, and familiarity with AV industry standards and best practices.

This position involves collaboration with clients across diverse environments, including conference rooms, divisible rooms, auditoriums, educational facilities, government facilities and commercial AV installations , with implementations of Crestron, Extron, and BiAmp systems .

This role requires a blend of technical acumen, system integration expertise, and user-centric design thinking . The Project Manager is responsible for end-to-end project execution, including:

Stakeholder Management

Communication Management

Scope Management

Material Management

Schedule Management

Financial Management

Risk Management

Staffing Management

Quality Management

The successful candidate will balance client advocacy with scope, schedule, and financial management while fulfilling client expectations within contractual terms. Strong interpersonal skills, the ability to manage competing priorities, and the drive to hold teams accountable are essential.

In addition to AV system deployment, the successful candidate must understand and manage supporting physical layer infrastructure projects, including fiber, copper, structured cabling systems, conduit, pathways, telecommunications spaces, and related low-voltage coordination required to support AV systems.

Because a significant portion of our work is performed on military installations and secured government facilities, candidates must also be eligible to obtain and maintain DBIDS (Defense Biometric Identification System) credentials and comply with all applicable site access requirements.

What Your Typical Day Will Be

Manage all phases of AV projects including initiating, planning, executing, monitoring, controlling, and closing.

Review and interpret all project documentation including RFPs, RFQs, RFIs, SOWs, technical/design documents, project plans, and schedules.

Execute existing Project Plans in accordance with all subordinate plans including communication, scope, change, schedule, quality, and staffing plans.

Create new and revise existing Project Plans and related documentation as needed.

Manage internal project staff and delegate tasks effectively.

Ensure successful delivery of all project milestones from initiation through closeout.

Proactively monitor budgets, timelines, and deliverables across all active projects.

Provide regular reports to internal and external stakeholders regarding cost, schedule performance, and corrective strategies for any variances.

Lead all internal and external project meetings including kickoff meetings, status meetings, and closeout meetings.

Coordinate with Project Coordinators and Accounts Receivable to ensure timely and accurate project billing.

Collaborate with Sales, AV Engineering, IT, Network Infrastructure, and Scheduling teams for capacity planning and execution.

Work closely with AV operations and dispatch teams to align staffing with forecasted resource demands.

Manage and coordinate supporting physical layer scope including fiber, copper infrastructure, structured cabling, conduit, pathways, rack locations, IDF/MDF coordination, and related field dependencies.

Coordinate with general contractors, electrical contractors, low-voltage contractors, and client IT teams to ensure infrastructure readiness for AV deployment.

Support commissioning, testing, troubleshooting, and final turnover activities for integrated AV systems.

Maintain strong client relationships and ensure high levels of customer satisfaction throughout the project lifecycle.

Perform other duties as assigned.

What You Bring to the Table

Excellent presentation, customer communication, and interpersonal skills.

Proven leadership and organizational skills.

Strong problem-solving and decision-making capabilities.

Ability to manage multiple projects and priorities simultaneously.

Ability to work effectively in fast-paced and high-pressure environments.

Minimum of 8 years of Audio Video Project Management and team leadership experience.

Technical Competency in AV Systems

Switching & Signal Transport Infrastructure

Proficiency with core and edge switching, AV-over-IP, HDBaseT, and Dante-enabled systems.

Understanding of latency, bandwidth, QoS, VLANs, and switch configurations in multi-room or large venue AV deployments.

Familiarity with enterprise network environments and coordination with client IT teams.

Control Systems Integration

Hands-on experience with Crestron, Extron, and BiAmp systems.

Ability to manage implementation of DSPs, touch panels, control processors, and integrated room automation systems.

Understanding of user interface design and automation principles that drive usability and operational efficiency.

Audio & Video Systems

Understanding of professional audio systems including microphones, DSP configuration, amplifiers, speakers, acoustic considerations, and conferencing technologies.

Knowledge of display technologies, projection systems, LED walls, video distribution, and conferencing platforms.

Familiarity with unified communications platforms including Microsoft Teams Rooms and Zoom Rooms.

Power & Equipment Infrastructure

Knowledge of power provisioning, UPS systems, rack system design, thermal management, and environmental requirements for reliable AV hardware performance.

Understanding of grounding, surge protection, and equipment room best practices.

Physical Layer & Pathway Infrastructure

Working knowledge of fiber and copper infrastructure supporting AV systems.

Ability to manage structured cabling systems including CAT6/CAT6A, fiber optic distribution, patching, and labeling standards.

Experience coordinating conduit, cable tray, pathways, sleeves, penetrations, and telecommunications spaces.

Understanding of IDF/MDF environments and rack elevation coordination.

Ability to identify and mitigate physical layer constraints that impact AV system performance, schedule, cost, and commissioning readiness.

Familiarity with low-voltage infrastructure standards and construction coordination processes.

Project Management Capability

Ability to plan, organize, and control all work activities using PMI methodologies.

Manage AV projects ranging from short-term deployments to complex, multi-phase installations lasting over a year.

Experience managing subcontractors, vendors, procurement activities, and construction coordination.

Adaptability in handling shifting client needs, changing priorities, and limited resource availability.

Ability to identify project risks and proactively implement mitigation strategies.

Strong documentation, reporting, and change management capabilities.

Proficiency with Microsoft Office Suite including Excel, Word, PowerPoint, Outlook, and MS Project .

Experience with project financial tracking including forecasting, budgeting, invoicing, and cost control.

Willingness and ability to travel to project sites and client meetings as required.

Security & Access Requirements

Ability to obtain and maintain DBIDS (Defense Biometric Identification System) credentials for access to military installations and secured government facilities.

Must be able to comply with all customer and government background screening requirements.

Ability to work on secured job sites in accordance with federal, military, and customer security protocols.

Valid driver’s license and reliable transportation.

Ability to travel to project sites as required.