Assistant Property Manager

About Us

CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta’s largest private commercial property owner, and in the top 25 of largest office landlords in the United States.

CP Group brings an extensive track record and unparalleled market insight to advance investors’ opportunities in the region’s most dynamic markets. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC.

Summary

The Assistant Property Manager supports the management team of a commercial office property in areas including financial and lease administration, operations, tenant relations, vendor contract administration, construction project administration and tenant improvement management.

The Assistant Property Manager also has organizational duties such as liaising with tenants, collecting rent, doing basic bookkeeping, organizing property tours and overseeing facility maintenance. You will also be responsible for evaluating service applicants and negotiating contracts.

Essential Responsibilities

Financial Administration

Assist with tenant renewals, expansions and contractions including coordination of move-ins and move-outs

Assist with the development and administration of an operating budget and capital improvement budget for the property

Assist with monitoring expenses and operating within the parameters of the approved budgets and reporting/explaining variances accordingly

Assist with the daily financial management of the property with specific attention to accounts receivable, accounts payable, and all necessary financial records and files

Assist with forecasting of income and expenses to ensure adequate cash flow and reserves

Ability to review and comprehend operating expense reconciliations

Lease Administration

Assist with abstracting new leases and/or amendments

Ability to read and interpret lease documents

Administer all tenant leases and assure compliance of lease provisions

Responsible for timely collection of all rents

Advise Senior Property/Property Manager if rent delinquency response is required

Assist with reconciling, billing, and collecting tenant escalations

Responsible for obtaining tenant insurance certificates

Interface and maintain positive relationship with leasing agents and brokers as required

Operations

Assist Property Manager with daily operations of the properties to assure quality standards are maintained; Perform regular inspections

Direct maintenance staff on maintenance programs relating to the condition and appearance of the property

Recommend and/or approve alterations and maintenance as necessary to Property Manager

Assist with developing and implementing a property manual including security and emergency policies

Assist with developing weekly/monthly updates, summaries and reports as required for property activities and tenant relations

Tenant Relations

Maintain a helpful, courteous, and professional relationship with the tenants and their staff at all times; Use diplomacy in dealing with difficult tenants

Assist with development and implementation of tenant retention program

Ensure work orders are completed in a timely and thorough manner

Coordinate tenant move-ins and move-outs as well as walk spaces with tenants and tenant improvement department

Vendor Contract Administration

Select outside contract services, vendors, and negotiate service agreements; Monitor daily vendor performance to assure full compliance with standards within service agreements

Review and code invoices via AP system in a timely manner

Ensure vendor compliance with insurance requirements

Construction Project and Tenant Improvement Management

Assist Senior Property/Property Manager to oversee construction projects from start to finish including creating and maintaining organized construction files

Assist with processing capital invoices and draw requests as needed

Ensure construction management fee is processed and job is closed

Qualifications

Minimum of 3 years' experience in commercial property management

Proficiency in Microsoft systems (Word, Excel, and Outlook)

Excellent written and verbal communication skills, supported by strong analytical and interpersonal abilities.

Purpose-driven with a sense of urgency

Proficient in AP software and accounting platforms (MRI and Nexus)

Demonstrated commitment to customer service and a track record of exceeding customer expectations

Self-starter with highly effective independent work skills that can function effectively within a team environment

Excellent time management and organizational skills with a proven ability to meet deadlines

Ability to work collaboratively within a diverse team

Capable of delivering results on time, on budget

Project Management experience: Working knowledge of construction process, invoice processing and terminology

Develop and maintain business relationships through membership and participation in professional, industry/trade and civic organizations

Other

Must successfully complete background screening

Benefits

We offer a competitive benefits package, including

Unlimited vacation, summer Fridays, and 9 company holidays

Company-paid life and disability insurance

Company-subsidized medical, dental, and vision insurance

Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance.

401(k) with company match

#LI-Onsite