Recruiting & HR Operations Specialist

At Linear, we're building the product development system for teams and agents. AI is fundamentally changing how software gets built, and we’re shaping the tools this new era requires.

Founded in 2019, Linear has become the platform of choice for more than 30,000 companies (including OpenAI, Coinbase, and Ramp) to plan, build, and ship their products. Today, our team is distributed across North America and Europe, and we’re continuing to grow internationally. What unites us is relentless focus, fast execution, and a deep care for software craftsmanship.

We're looking for a Recruiting & HR Operations Specialist to join the People & Talent team. You'll own the operational infrastructure behind how we find, interview, and onboard talent, and work closely with our recruiters, hiring managers, and People team. This role sits at the intersection of recruiting operations and HR coordination, and it's the right fit for someone who notices what's broken, knows how to fix it, and wants to build something durable.

Location & work mode

Linear is a remote-first company, with optional co-working offices in San Francisco, New York, and London. This role is open to candidates based in North America — EST or CST preferred for timezone alignment with our Europe-based team. We value deep focus and async collaboration, with intentional moments to connect in person through team off-sites, optional co-working, and occasional travel.

What you'll do

Recruiting Operations

Own recruiting coordination for a high volume of open roles and create a consistent, well-run hiring experience for candidates, interviewers, and hiring managers

Be the operational heartbeat of the candidate experience — scheduling, work trial coordination, and offer logistics are often the ones candidates remember most

Own our recruiting tech stack: keep our ATS (Ashby) clean and well-configured (templates, sequences, stages, reporting) and manage vendor administration

Support the offer process: send offers, manage approval coordination, and shepherd candidates through logistics to their start date

Continuously look for ways to automate and streamline: use AI and modern tooling to move faster without sacrificing candidate experience

HR & People Operations

Design and own the onboarding experience at Linear: build an onboarding journey that's thoughtful, well-coordinated across teams, scaleable, and leaves every new hire feeling set up for success from offer acceptance through their first few months

Maintain people systems and data accuracy across our HRIS and ATS

Coordinate employee lifecycle events including onboarding, transfers, and location changes

Identify opportunities to make People Operations more efficient: automate the repeatable, improve the manual, and build systems that scale with the team

What we’re looking for

4+ years of experience in recruiting operations, HR coordination, or people operations at a fast-moving tech company

Experience supporting employee onboarding and people programs, not just recruiting processes

Proven ability to juggle multiple open roles and competing priorities without dropping details or letting candidates go cold

Hands-on experience with an ATS (Ashby a plus) and HRIS systems; you know how to get data in clean and keep it that way

Genuinely excited about using AI tools and automation to make your work and the candidate experience better

Experience scaling or improving HR systems and processes, not just running them as-is

Clear, warm communicator: you're the kind of person candidates remember positively even when they don't get the role

High ownership mentality: you notice what's broken and fix it without waiting to be asked

Familiarity with tools like Notion, Slack, and Linear

What we offer

We're a small, focused team that cares deeply about the quality of our work and the people we do it with. Here's what you can expect:

Competitive salary and equity

Employee-friendly equity terms including early exercise in the US and extended exercise windows

Daily meal and coffee stipend on every workday

Paid co-working space or desk

Health coverage (based on country requirements)

5 weeks paid vacation, plus local statutory holidays

4 months paid parental leave

Paid month off after 4 years & every 2 years thereafter

Regular team events and off-sites

Remote-first with no required commute

Learn how we think and work

A story about our mission: Read Me

Our hiring process: How we hire at Linear

How we work: Designing remote work at Linear

How Linear uses Linear: How our Customer Experience team works in Linear

A video series: Conversations on Quality

Building our teams: Why and how we do work trials at Linear

Our recent Series C Fundraise and Giving our team liquidity

Linear is an equal opportunity employer. We do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.