Torch Cay: Procurement Specialist

Torch Cay: Procurement Specialist

Torch Cay is seeking a motivated and detail-oriented Procurement Specialist to support the purchasing and vendor coordination efforts for one of the Caribbean’s most ambitious private island developments. Torch Cay is a private island destination and luxury community currently under development in Exuma, The Bahamas. The project combines world-class infrastructure, hospitality, marina, golf, aviation, and member experiences within an environmentally conscious and design-forward setting.

The Procurement Specialist is responsible for assisting with sourcing, purchasing, order tracking, and vendor communication across multiple departments. The Procurement Specialist will learn to ensure materials, supplies, and operational items are procured accurately, efficiently, and in alignment with project timelines and budgets.

The ideal candidate is highly organized, eager to learn, proactive, and capable of managing multiple priorities in a fast-paced environment.

As Torch Cay values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.

Key Responsibilities

Procurement & Purchasing

Assist with sourcing materials, equipment, supplies, furnishings, and operational items across multiple departments

Request and compile vendor quotations for review and comparison

Prepare and process purchase orders, requisitions, and procurement documentation

Track order statuses and maintain accurate procurement records

Follow up with vendors regarding pricing, product availability, and estimated delivery timelines

Support the procurement team in ensuring timely purchasing and cost-effective solutions

Assist with maintaining vendor databases, pricing records, and procurement trackers

Help monitor purchasing activity and organize supporting documentation

Vendor Coordination

Maintain professional communication with vendors and suppliers

Assist with onboarding new vendors and collecting required documentation

Support vendor relationship management through timely follow-up and coordination

Escalate delays, discrepancies, or purchasing issues to management when necessary

Administrative & Operational Support

Submit purchase orders for all approved purchases

Support development and maintenance of procurement processes and SOPs

Assist with organizing invoices, purchase records, and procurement files

Maintain Smartsheet trackers and other procurement-related reporting tools

Coordinate internally with departments to help prioritize purchasing needs

Support special projects and operational initiatives as assigned

Qualifications

0–2 years of procurement, purchasing, administrative, or operations experience

Strong organizational and time management skills

High attention to detail and accuracy

Excellent written and verbal communication skills

Proficiency in Microsoft Office, particularly Excel

Experience with Smartsheet or procurement systems is a plus

Ability to work independently and manage multiple priorities

Preferred Attributes

Eagerness to learn and grow within procurement and operations

Strong problem-solving and follow-through skills

Positive, collaborative, and professional attitude

Ability to thrive in a fast-paced and evolving environment

Strong sense of accountability and ownership

Work Environment

Fast-paced, entrepreneurial environment with high standards for execution and professionalism

May require occasional flexibility to support time-sensitive operational needs

A good faith estimate of the salary range is $65k - $80k upon hire + bonus. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

It’s all About You…

PMC’s comprehensive benefits package is thoughtfully designed to support every aspect of your life, empowering you to thrive both personally and professionally. We offer PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family. PMC also offers Flexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short- & Long-Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match. Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials. As part of PMC’s dedication to consistently meeting employees’ needs, we have launched a new Flexible Vacation Policy.

At PMC, we believe working in a highly collaborative, office-first environment fosters real-time communication, spontaneous idea sharing, and stronger interpersonal relationships that drive innovation and team cohesion. PMC prioritizes in-person collaboration and does not offer remote-only roles.

About Torch Cay

Torch Cay is a private island destination and luxury community currently under development in Exuma, The Bahamas. The project combines world-class infrastructure, hospitality, marina, golf, aviation, and member experiences within an environmentally conscious and design-forward setting.

About PMC

Penske Media Corporation (PMC) is a leading global media and information services company whose award-winning content attracts a passionate audience of over 300 million globally. Since 2004, PMC has been a pioneer in digital media reaching viewers on all screens across its ever-growing constellation of iconic brands, which includes Variety, Rolling Stone, The Hollywood Reporter, Billboard, Dick Clark Productions, WWD, SHE Media, Robb Report, Deadline, TVLine, Sportico, BGR, ARTnews, Fairchild Media, Vibe, IndieWire, Artforum, Gold Derby, and Luminate, the premier data and analytics company. PMC’s journalists and content creators deliver daily the most comprehensive news and information in their industries and areas of coverage, unequaled in ambition, depth, and courage. In addition, PMC owns several vital cultural events such as SXSW, LA3C, and Latin Music Week. Headquartered in New York and Los Angeles with additional offices in 14 countries worldwide, PMC believes companies should not only be profitable but also forces for good. PMC is committed to fostering a working environment that is inclusive and responsible, where we value a company culture built on all backgrounds, voices, and experiences. For more information on the company, please visit www.PMC.com