Workplace & Office Coordinator

At TerraFirma, we’re redefining how the world moves earth for construction. Founded by former SpaceX engineers and backed by Bain Capital Ventures, TerraFirma is automating construction to make it faster, cheaper, and safer.

Our Story & Mission

At SpaceX, we were part of the teams that built the largest rocket in human history, launched the largest constellation of satellites ever made, and delivered connectivity to millions of people worldwide. What we learned was simple: infrastructure is everything.

At Starbase, the biggest barrier to launching missions to Mars was not building the rocket. It was how slow, expensive, and complex it was to build the infrastructure around it. We lacked buildings, roads, water, power, communications, and waste management, and constructing them took far more time and resources than it should have.

From a first-principles perspective, that doesn't make sense. It shouldn't be this hard or costly to create the foundations for progress. That’s when we realized something important: the same engineering mindset that enabled us to tackle space exploration and mass manufacturing could be applied to infrastructure. By bringing the principles of simplification, iteration, acceleration, and automation to construction, we can unlock a new era in how the world builds.

Accelerating infrastructure unlocks progress across every domain, creating a self-sustaining engine for tackling humanity’s toughest challenges. The innovations we develop on Earth will lay the groundwork for the technologies that one day make settlement on Mars possible.

Job Overview

You will be the person who makes our HQ work day to day. You will keep the space organized and stocked, coordinate vendors and repairs, manage shipping and receiving, and own IT procurement and equipment setup. You will also prepare the site for recruiting onsites and client tech demos and support team events and off-sites.

Responsibilities

Serve as the primary point of contact for our HQ and coordinate day-to-day site operations

Manage vendors across cleaning, maintenance, repairs, and security, and ensure issues are resolved quickly

Own shipping and receiving, including package intake, outbound shipments, and onsite deliveries

Maintain office and kitchen inventory, keep spaces stocked and organized, and run food programs for the team

Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations

Own end-to-end logistics for team off-sites including travel, venues, schedules, activities, and budgets

Procure and manage office IT equipment including laptops, monitors, peripherals, and basic inventory tracking

Ensure every new hire is set up on Day 1 with a ready workstation, access badges, and onboarding supplies

Troubleshoot basic workplace and equipment issues and escalate quickly when needed

Support leadership with ad-hoc administrative tasks and calendar coordination as required

Basic Qualifications

3+ years of experience in office management, workplace operations, or executive administration

Demonstrated ability to manage vendors, budgets, and facility operations with high attention to detail

Strong organizational skills with the ability to prioritize multiple high-urgency tasks in parallel

Comfortable purchasing and managing IT equipment inventory and using modern collaboration tools

Experience planning events or off-sites for 50+ people

A high-agency, hands-on mindset with a “no task is too small” attitude

Preferred Skills & Experience

Experience in a high-growth startup environment

Experience supporting engineering, hardware, or operations teams

Previous experience with IT procurement or basic IT support

Familiarity with safety and compliance considerations in a mixed office and workshop environment

Additional Requirements

Must be willing to work extended hours or weekends when needed to support critical events or deadlines

Must be able to lift up to 25 lbs for handling deliveries and supplies

Comfortable with working in a fast-paced startup environment

Must be willing to relocate to Austin, TX if not within commuting distance

Compensation & Benefits

Base compensation will vary based on factors such as relevant experience and education. Salaries and leveling will be determined on a case-by-case basis if an offer is extended. Our total compensation package also includes equity in TerraFirma. Relocation packages are available to help cover moving costs, if applicable.